Many of our customers switch between QuickBooks Enterprise and QuickBooks Online and vice versa. While both solutions have advantages, what is best for your business? I’ve been in the business for ten years and here are my thoughts.
QuickBooks Online has many advantages. It is web based and easy to access from anywhere. QuickBooks Online is ideal for multiple users. QuickBooks is about $40 per month. Intuit performs all of the updates for you. They are several apps that integrate with QuickBooks Online and it is easier to integrate than QuickBooks Desktop. It is easier to provide support for QuickBooks Online because our staff can see your data and sync orders, without having to organize a call. Our Connex for QuickBooks Online app, which integrates with QuickBooks Online, just requires a sign in to sync with QuickBooks. The user interface is intuitive and modern, but the tool has its disadvantages.
Inventory management is weak, sadly. For example, there are no warehouses, sales orders, or assembly items. However, there are 3rd-party integrator’s that provide this service, but they can be expensive. You must rely on their app to sync journal entries back to QuickBooks. QuickBooks Online has no unit of measure, no bins or lot numbers, or assembly items. QuickBooks Online is ideal, if you have a 3rd party app managing inventory.
QuickBooks Desktop offers more advanced functionality. You can create sales orders, assembly items and use sites with bins. Since Connex for QuickBooks, our app, integrates with QuickBooks Desktop you need no 3rd party app. Our tool will sync the stock levels to your selling channels. QuickBooks Enterprise is about $1500, but without the cost of an inventory management tool it is roughly the cost of QuickBooks Online. QuickBooks can be hosted on RightNetworks, so you can access it from the internet.
One downside of QuickBooks Desktop is the computer must be on during the sync. If you leave for the weekend, then you must turn on the machine. Connex will catch up on any missing sales, while the machine is deactivated. QuickBooks Desktop offers a wealth of features, but it can be harder to use than QuickBooks Online. Set-up with desktop is more difficult, since you must pair the QuickBooks Web Connector, though it’s not that challenging once you learn the hang of it.
As a software developer, I always prefer online software. If you need no advanced inventory, then I would use QuickBooks Online. If you require assemblies and sales orders, I would recommend QuickBooks Enterprise.
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